HARBOR MARKET VENDOR CONTRACTHarbor Women’s Conference | February 24 - 25, 2023 Vendor Responsibilities Commitment to both conference days will be required to participate as a vendor. Vendors can begin setting up products at their vendor tables on Friday, February 24th at 8:00 am. All vendors are required to have product displays finalized and be present in vendor area by 5:00 pm on Friday, February 24th. Our vendor huddle will begin at 5:45 pm, where you will meet your Harbor Market team member for the conference weekend. The Harbor Market will be open on Friday, February 24, 6:00 pm until 10:00 pm and Saturday, February 25, 8:00 am until 2:00 pm. Conference attendees will have the opportunity to shop in the Harbor Market area before and after each teaching session throughout the conference weekend. Specific times for shopping will be finalized closer to the event. New Beginnings Baptist Church will provide a six foot table with a black tablecloth in an approximate 8’ x 8’ area. Additional tables or items needed for setting up or displaying your product will be provided by individual vendors. Please bring the necessary equipment to take payments for your business, including cash. Wi-Fi will be available for all vendors to use throughout the weekend. Not every vendor space will have electrical outlets, but your Harbor Market team member can help you locate one close to your area. If you will need an electrical outlet to display or maintain your product, please email our team by December 1, 2022, before vendor layout is finalized. Every year, the Harbor Women’s Conference partners with a specific highlight ministry that shares in our vision of advancing the gospel. This year, we have partnered with Compassion International, a child sponsorship program that advocates for and supports children and families around the world who live in poverty. In an effort to further support Compassion through our Harbor Market, we ask that all participating vendors make a donation towards this ministry over the event weekend. To respect confidentiality, all donations are placed in sealed envelopes by each vendor and are delivered by a Harbor Market team member directly to the Compassion representative. Thank you in advance for your generosity and partnership with us in supporting this wonderful organization. For non-profit organization vendors, the donation to Compassion International will be considered optional. Upload Vendor Logo Upon submission of this contract, all vendors will be prompted by email to submit their vendor logo to our team. Please consider using a graphic of your business logo that you most commonly use to promote your product. This image will need to be uploaded with the highest resolution possible (ie: high resolution image, 300 dpi). Our team will proof all vendor logos once uploaded and compare quality of images in a larger format prior to banner printing. Vendor Fees and Vendor Guest Tickets A vendor fee of $100.00 will be required to participate in the Harbor Market and is due by December 1, 2022. This will serve as a security deposit for the event and is non-refundable. With this vendor fee, you will receive all conference meals, marketing, graphic design planning, banner printing, and a Harbor Market vendor space. All vendor fees are due by December 1, 2022. If vendor fee and contract are not submitted by this date, our Harbor Market team will confirm interest in participating one final time, then move forward with an alternate status vendor. Vendors are able to purchase conference tickets at a discounted rate for individuals helping with vendor tables during the event. (maximum of two discounted conference tickets per vendor). Discounted tickets for vendor guests can be purchased using the vendor fee link upon submission. Vendor Promotion Our Harbor Market team would love to give vendors an opportunity to promote their products throughout the conference weekend. In addition to having a reserved vendor space within the market, we are offering all vendors an opportunity to donate an item for a conference giveaway. All donated items will be grouped and divided into three giveaway bags for a random drawing. During each giveaway, vendor names of donated items will be announced on stage and signage representing your product will be placed on your item. This vendor promotion opportunity is optional and voluntary. If you would like to donate an item to be used as a conference giveaway, please give us a brief description of the item using the email prompt when you submit your vendor logo. All giveaway items will need to be turned into our team by February 20, 2023. Release Form By signing below, I agree to all vendor responsibilities stated above and will abide by the specific vendor guidelines required for participation in the Harbor Market. As a vendor, I understand my vendor area is a temporary display of my product, therefore no permanent fixtures are to be placed in the vendor area (ie: nails, tape, and/or command hooks on the walls, floors, or property of New Beginnings Baptist Church). I will assume responsibility and liability for any loss or damage of product, therefore not holding New Beginnings Baptist Church accountable for any injury to product, display, signage, or persons. If serving food, I will obtain the appropriate health permits through the city of Longview prior to the event. I understand that my vendor name, logo, and product descriptions will be used for marketing purposes of the event, such as social media promotion, church-wide emails, and banner printing of vendor logo for signage at the event. I hereby give my permission for New Beginnings Baptist Church to use the images and information provided in this contract for the purposes of promoting my participation in the 2023 Harbor Women’s Conference as a Harbor Market vendor. Email * Electronic Signature of Vendor * on behalf of * Date MM DD YYYY * I have read and agree to the terms above. Thank you for your submission! • Please pay your vendor fee here:• Please email your logo and donation description to juliedarr7@gmail.com.• For more information, see our FAQ’S here.
